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Comparison · 2026

EPC-Expert Pro vs. manual, VEKA portal and spreadsheets

Which approach fits your file volume? Below we compare 5 ways to handle an EPC certificate from measurement to VEKA submission: purely manual, directly in the VEKA portal, via own Excel sheets, via existing EPC software, or with EPC-Expert Pro. All comparisons use the same residential file type (1970-1990 terraced house, 200-280 m²).

Average time per EPC file

3h 50min
Manual
3h 30min
VEKA portal direct
3h 10min
Own Excel
2h 05min
EPC-Expert Pro

Averages across 10 residential files, March 2026. Range ±25 min.

Feature matrix

Feature Manual VEKA portal direct Own Excel EPC-Expert Pro
1-to-1 VEKA field mapping (codes VG1, AG1, RV1…) ✗ ✓ ✗ ✓
Installation database (boilers, ventilation, PV, HP) ✗ ✗ ~ ✓
Auto-calculate volumes, R- and U-values ✗ ✗ ~ ✓
IP2025 photo template + field linking ✗ ✗ ✗ ✓
iPad on-site measurement ✗ ✗ ~ ✓
Bluetooth laser input ✗ ✗ ✗ ✓
Multi-user + shared files ✗ ✗ ~ ✓
EU data hosting + GDPR export ✓ ✓ ~ ✓
48h updates on VEKA changes ✗ ✓ ✗ ✓
You keep the final call (no auto-submit) ✓ ✓ ✓ ✓

✓ = fully supported · ~ = partial / with workaround · ✗ = not supported

Which approach for whom?

Fewer than 30 files per year

For occasional certifiers (< 30 per year), tool cost outweighs gains. VEKA portal + own Excel is enough. Tip: download the IP2025 photo template so nothing is forgotten.

30-100 files per year

At this volume, repetitive entry hurts. Legacy EPC software or Excel + assistant already save 30-40 min per file. Above 100, EPC-Expert Pro pays off easily.

More than 100 files per year

From 100+ files, EPC-Expert Pro is decisive. 260 hours saved per year = 6 weeks = room for 30 extra files. Agencies with 2-10 experts get multiplier effects via shared files and installation databases.

FAQ about this comparison

Are the average times representative?
Yes for a 1970-1990 terraced house of 200-280 m². An apartment is ±20% faster, a detached house with complex installs ±25% slower. The relative ratios between the 5 methods stay nearly identical.

Why does VEKA portal direct only save 20 min vs. manual?
Because the portal itself automates nothing — no R-value database, no volume calculation, no install dropdowns. You only avoid double entry across multiple documents.

Can I combine EPC-Expert Pro with my existing SketchUp workflow?
Yes. SketchUp keeps working. EPC-Expert Pro imports areas and volumes from SketchUp and fills in the rest (installations, materials, VEKA fields) automatically. Your investment is preserved.

How quickly do I see time savings in practice?
From the first file, but truly consistent from the 5th file: by then you've learned the installation database and built your templates. By file 10, users typically sit near the measured average of 2h 05min.

Test the time savings on your own file

In a free 30-minute demo, we walk through one of your files together and measure the savings live.

Book a free demo → Read the VEKA guide first